Pre-Arrival Information


Children travelling alone to Vancouver
Children under 14 are permitted to travel alone to Vancouver provided that special arrangements have been made in advance with the airline. Parents or guardians of children travelling alone will need to make arrangements with the airline for their child to be supervised during travel to and from Vancouver. Most airlines will arrange for attendants to accompany children travelling alone through customs and to help them board their flights. Please note that airlines normally charge an additional fee for Unaccompanied Minor Service. The airline must also be notified in advance that a Kingswood representative will be meeting the child at the Vancouver International Airport (YVR).
Arrival at Vancouver International Airport
Students will be met at the airport arrivals area by a Kingswood representative. Representatives will be easy to identify because they will be wearing Kingswood t-shirts and holding a large Kingswood sign. From the airport, students will travel directly to UBC to check-in and meet their Counsellors.
Email notification of safe arrival
Parents will receive a confirmation email on the day of arrival to let them know that their child has arrived safely. Please ensure your email is written correctly on the Flight Information Form.
Security of student money and valuables
Students are advised to leave all unnecessary valuables at home, including expensive electronic devices, watches or jewellery. The Kingswood office is equipped with a locked safe in which students may keep their valuables, but items stored in the safe can only be accessed at set times. Students are advised to keep their dorm rooms doors locked at all times. Kingswood is not responsible for any items that are lost or stolen while students are participating in our programs.
Student spending money
During the program, $50-$70 CAD per week should be enough spending money for each student. For security, it is recommended that students arrive with only a small amount of cash and that they carry the bulk of their funds as insured traveller’s cheques. Students can store their funds in the school safe.
Student’s return airline tickets and passports.
When they arrive, students should present their tickets and passports to Kingswood office staff for safekeeping. If these items are not placed in the care of the office staff on arrival, loss or replacement of these documents will be the responsibility of students and parents.

Safety and Contacts


Contacting children during the program
If they would like to contact their children, parents may call the Kingswood office or leave messages on the Parent Database. Messages left for students will be delivered to them during program breaks.
Children contacting home
Students will have access to phones in the student lounges as well as to payphones on campus. Long-distance cards are available for purchase at Kingswood for $6 CAD. When they have free time, usually in the evenings or when they have returned from outings, students will be able to call home and their Counselors will be available to assist them.
Off-campus visits with family friends or relatives
Parents or guardians must fill out a Parental Consent Form if they wish to authorize off-campus visits with friends or relatives. Kingswood must be notified in advance that students will be leaving the campus. Students travelling off-campus will be required to check out at the office when they leave and check-in again once they return.
Student illness or injury
Medical insurance coverage is arranged for all students for the duration of their program. In the event of sickness, accident, injury or emergency, a member of the Kingswood staff will accompany the student to receive medical attention. All program sites are located in close proximity to hospitals.
Mobile and cell phones use at camp
Students may bring mobile phones with them to camp. On arrival, all phones will be collected and securely stored. Access will be granted when students would like to talk to their families.

Accommodations & Living


Dormitory security
Authorized personnel and students are the only people with access to dormitory keys. Students are assigned to a Counselor and all Counselors stay in the same dormitory area as the students in their group. In the evenings and on weekends, a Dormitory Manager is also on duty in case of emergencies and to assist with other issues. University security guards patrol the UBC grounds at night.
Assignment of dormitory rooms
Assignment of dormitory rooms is based on a number of factors including gender, age category and nationality. In addition, counsellors need to have rooms located close to their student groups. Due to the complex logistics involved in assigning rooms, Kingswood is unable to accommodate student requests for room selection.
Students meals and food purchases
Every day, students (with the exception of Homestay students) will receive three meals, usually from a Kingswood cafeteria; they’ll also be able to enjoy an evening snack. On some outings, students will be provided with packed lunches or dinners. Barbecues and special dinners may also be included as part of the program itinerary. Students may purchase snacks outside of mealtimes at local stores, restaurants and vending machines. Each residence is located close to these types of amenities. Students are only allowed to visit these locations under the supervision of their Counselor.
Towels and toiletries
Students are expected to bring their own towels and toiletries. If any item is lost or forgotten, a Kingswood Counselor can help the student to purchase it during one of the off-campus outings.
Bedding and laundry
Bedding will be provided to students for their dormitory beds and will be cleaned regularly. Counsellors will be available to help students with their laundry and will provide laundry detergent and assistance in operating the machines.

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